Careers

Communications Director

Based in ITDP’s New York office, the Communications Director will provide creative, strategic communications leadership and ensure the smooth implementation of the overall communications strategy and plan. The Director will support regional office communications and headquarters with a comprehensive approach to media, online presence, international external and internal events, and annual communications outputs, such as the Sustainable Transport Magazine, newsletters, and bulletins.

Reporting to the CEO, the Director will manage the communications team of three and will be expected to work creatively and communicate effectively with ITDP staff across the organization, senior managers, partner organizations, media/journalists, transport officials, and vendors. Due to the COVID-19 pandemic, this position will work remotely until staff are safely welcomed back to ITDP’s New York City office.

RESPONSIBILITIES

• Lead ITDP’s strategic communications vision, positioning, and framing that bridges fundraising and program priorities.
• Mentor and manage the communications team; provide resources and professional development opportunities.
• Build awareness around ITDP and its mission by increasing visibility of the organization and its issues.
• Coordinate overall planning and support for regional offices and HQ communications needs, including managing HQ communications and program teams’ joint calendar, planning and managing regular communications calls with regional staff, ensuring the branding guidelines are adhered to, supporting regional offices with information, templates, and advice.
• Work with the development team on coordinating messaging and outreach on development campaigns and priorities.
• Work with regional offices as a resource to support and develop strategic communications campaigns integrated with program planning.
• Lead media relations, including monitoring the media, crafting press releases and responses, coordinating interviews with staff, providing data/info for media requests, cultivating relationships with key journalists, growing the media contact list. Provide media training to staff.
• Oversee external outputs and publications, including managing the magazine, newsletter, bulletin, website and some social media. Develop briefs, brochures, videos, and other communications collateral as necessary working with the Global program team and regional offices.
• Oversee the writing and collection of content, print logistics, art and design management; coordination with vendors, editing.
• Oversee the development of a social media plan, website, and blog and continually evaluate outreach opportunities. Ensure goals for content development and increased readership are being met. Manage and develop strategies to increase engagement and reach on all social media platforms
• Develop media and outreach plans for events including talking points, press releases.
• Maintain and oversee ITDP’s brand identities – developing and managing brand standards. Work to develop organizational messaging and materials for various target audiences.
• Manage annual budget, direct reports, and external vendors, including website developer, printers, graphic designers, copyeditors.
• Lead PR around publications helping craft strategic communications plans and work with HQ and regional offices to incorporate and execute.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• 7-10 years of experience in PR/communications for nonprofits.
• Undergraduate degree in communications, international affairs, public affairs, or related field.
• Superior communications, writing and editing skills for both online and print, including academic, research, and journalist writing style. Ability to write concisely and quickly on complex and detailed technical topics.
• Experience leading a team.
• Experience managing a website, basic knowledge of HTML and CMS (Content Management Systems).
• Ability to work quickly in a fast-paced environment.
• Familiarity with working with international teams.
• Attention to detail, experience as an editor.
• Event planning experience for nonprofit and/or academic, mission-driven events.
• Negotiating and people management skills, including working across different teams and cultures.
• Ability to travel internationally.

Preferred:

• Knowledge of urban planning and transport issues, ability to understand complex technical information related to transport and translate that for non-technical audiences.
• Graduate degree in communications, international affairs, public affairs, or related field.
• Language proficiency in Chinese, Portuguese, Spanish, Indonesian, Hindi, Amharic a plus.

HOW TO APPLY

To apply, please send a resume and cover letter to jobs@itdp.org with “Communications Director” in the subject line. No phone calls, please.

Senior Finance Coordinator

ITDP is seeking a Senior Finance Coordinator to join our headquarters team at our New York City office. Our offices are currently working remotely due to COVID-19, and the Senior Coordinator will work remotely until our offices reopen. The Senior Coordinator manages the link between headquarters and regional offices in the area of financial operations and bookkeeping in order to ensure adherence to both internal ITDP-wide policies and guidelines as well as to local regulations. This position reports to the Finance Director. The Senior Coordinator will work with colleagues at the headquarters based operations team and across the organization.

RESPONSIBILITIES

Monthly closing of books

• Review monthly transaction entries and soft reconciliations in Intacct adhering to ITDP policies in coordination with the regional offices finance teams.
• Reconcile all ITDP bank accounts in various entities.
• Maintain electronic and hard copy files of all the bank statements and reconciliation records.
• Create monthly closing entries such as revaluation of bank accounts, prepaid expenses, field office transfers balancing and refundable deposits.
• Coordinate with regional office finance teams to ensure monthly close checklists are completed by deadline to reduce delays in month end close.
• Create and manage processes to streamline month end close to meet monthly closing deadlines.
• Create shared allocations and consolidation for reports production.

Manage Individual Entities

• Participate in monthly finance calls to provide accounting practice guidance and resolve issues that may delay the monthly close timeline.
• Review office transfer money requests.
• Coordinate regional office audits by serving as liaison between regional offices and auditors, review audit reports and reconcile audit reports to Intacct.
• Conduct quarterly review of entities trial balance to clean the books in preparation for year-end close.
• Review and revise accounting manuals for regional offices to comply with internal policies established by Headquarters.

Annual Tax Filings

• Manage inventory and depreciation of fixed assets and other audit schedules as needed for all ITDP entities.
• Contribute to provision of requested records and reports during on site testing phase of the audit at NY headquarters.
• Serve as the point person for annual audits in the regional offices.
• Conduct federal tax filings, such as the FBAR.
• Assist in the preparation of the annual audit and the 990 form.

Other Accounting Duties

• Create fiscal and project budget templates and manage budgeting system.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelors’ degree in accounting, finance or related field.
• Three to five years’ experience in financial management.
• Solid knowledge of basic accounting principles in general and of grant-based accounting in particular.
• Ability to manage time efficiently in order to complete work by rigid recurring deadlines.
• Ability to communicate clearly and effectively in writing with peers based in other offices.
• Ability to coordinate work of peers to achieve common goals.
• Experience establishing accounting policies and internal controls.
• Highly proficient with Microsoft Office and Intacct.
• Strong communicator with excellent written, oral and interpersonal communication skills.
• Strong problem-solving skills.
• Strong attention to detail.
• Some travel may be required.

HOW TO APPLY

To apply, please send a resume and cover letter to jobs@itdp.org with “Senior Finance Coordinator” in the subject line. No phone calls, please.

Grants and Finance Coordinator

ITDP is seeking a Grants and Finance Coordinator to join our headquarters team at our New York City office. Our offices are currently working remotely due to COVID-19, and the Coordinator will work remotely until our offices reopen. The Coordinator will prepare financial reports, create and manage dashboards and process Accounts Receivable. This position will report to the Accounting Manager. The Coordinator will be expected to work creatively and communicate effectively with the finance and operations teams and colleagues throughout ITDP and vendors.

RESPONSIBILITIES

Financial Reports and Dashboards

• Generate monthly financial reports for managers, funder reports and other ad hoc reports as needed.
• Create and manage dashboards for managers and others.
• Consolidate Intacct on a weekly basis.
• Import ADP monthly timesheet reports into Intacct.
• Serve as the point person for staff questions regarding dashboards and financial reports.
• Incorporate project budgets into Intacct and reporting.

Accounts Receivable

• Process Accounts Receivable, including invoicing and resolving inquiries between contract managers and funders.
• Work with regional office finance teams to gather, organize and submit Accounts Receivable reimbursable expenses to funders and third parties.
• Maintain and consolidate contract records within the Accounts Receivable files, Salesforce and Intacct.
• Assist in revenue recognition for contract management.
• Monitor revenue in ITDP bank accounts and Accounts Receivable records for cash flow projections.

Other

• Assist in the annual audit and the 990 form.
• Other general accounting duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in a business-related area such as finance, accounting or economics.
• 1-3 years of experience working in an accounting related environment, financial reporting and accounts receivable. Experience in grant-based accounting preferred.
• Proven experience with Intacct and Excel required; familiarity with ADP Time & Attendance or ADP Workforce Now preferred.
• Strong ability to manage and work with high volumes of data.
• Knowledge of accounting, including journal entries, general ledger, financial reports and double entry accounting.
• Ability to manage time efficiently, especially to discern and prioritize urgent requests.
• Strong communicator with excellent written, oral and interpersonal communication skills.
• Strong attention to detail and problem-solving skills.

Preferred:

• On-the-job training in nonprofit and/or international organizations with similar challenges a plus.
• Familiarity with Salesforce.

• Fluency in another language a plus.

HOW TO APPLY

To apply, please send a resume and cover letter to jobs@itdp.org with “Grants and Finance Coordinator” in the subject line. No phone calls, please.

ITDP is seeking a Technical Transport Manager. The Manager will work closely with the Southeast Asia Director to advance ITDP’s strategic goals in the region. Based in Jakarta, the Manager provides essential support to current ITDP programs and assists with developing new program opportunities. In collaboration with the Southeast Asia Director, the Manager will supervise technical work in Southeast Asia. The Manager will promote, plan and facilitate transit and urban development projects in Southeast Asia, provide technical advice in analysis, design and implementation of public transport and urban development related projects, promote best practices in public transport and the transformation of urban development including research in public transport related subjects.

The Manager will report to the Southeast Asia Director. The Manager will manage staff in the ITDP Indonesia office in Jakarta and will be expected to collaborate with senior management, senior government officials and business leaders. 

RESPONSIBILITIES

Technical and Policy Responsibilities

• Implement project activities, including: 
  • Collect, compile and analyze data for technical assessments and case studies.
  • Prepare presentations and write technical reports
  • Manage the dialog and participate in the execution of activities with international consultants and partners in Southeast Asia.
  • Manage workshops, events, capacity building activities and campaigns. 
• Work with Southeast Asia Director to oversee program work on policy at the city, state, and national levels to ensure government institutions and funding are aligned with sustainable transportation.
• Work with Southeast Asia Director to oversee policy work to prioritize safe, sustainable transport and discourage unsafe, unstainable options through measures such as parking, low emissions zones, congestion charging and urban development through dense and compact development.
• Assist Southeast Asia Director to develop partnerships with local authorities, international and national agencies, other NGOs and research institutes, or other valuable contacts as a means to scale ITDP’s impact and expand programming into new topics, cities or countries in accordance with ITDP’s mission.

Management

• Ensure that projects are high quality, well documented and effective; work directly with Southeast Asia Director and staff to ensure that projects are implemented in compliance with ITDP and donor financial policies.
• Directly manage staff, ensuring a good working environment and professional fulfillment.

Communications

• Represent ITDP in public forums and public communications. Serve as an articulate, persuasive and effective spokesperson for ITDP and its mission, goals and successes to the external community.  
• Maintain sound working relationships and cooperative arrangements with outside organizations that are critical to the achievement of ITDP’s mission.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Master’s degree in transportation, urban planning, economics, engineering, political science or related field required.
• 5-7 years’ progressive experience in the sustainable transport field.
• Strong commitment to advancing ITDP’s mission and to environmental and social justice with an excellent command of sustainable transportation issues and approaches in Southeast Asia. 
• Proven ability to manage a team with high morale and performance, and to collaborate effectively in an international organization with people of diverse cultures, perspectives and ideas.
• An intuitive problem solver and motivator who can analyze complex issues and develop effective solutions that enhance ITDP’s relationships, goals and initiatives.
• Strong commitment to the professional development of staff. 
• Outstanding presentation and communication skills; demonstrated ability to be an outgoing spokesperson and relationship builder.
• Excellent coalition-building skills with an ability to communicate and work effectively with a variety of internal and external stakeholders.
• Fluency in Bahasa Indonesia and English is required. 
• Ability to travel internationally on a frequent basis.

HOW TO APPLY

To apply, please send a cover letter and resume to indonesia@itdp.org with “Technical Transport Manager” in the subject line. No phone calls, please.

ITDP is seeking an East Asia Director. The Director is ITDP’s principal representative in China and will be responsible for advancing ITDP’s strategic goals in the region. Based in Guangzhou or Beijing, China, the Director provides essential support to current ITDP programs while focusing on developing new program opportunities.

The Director will report to the Chief Executive Officer and be a member of ITDP’s Senior Leadership Council. The Director will oversee a team based in Guangzhou and Beijing. The Director will be expected to collaborate with senior management, senior government officials and business leaders to lead ITDP’s regional strategy, develop partnerships and funding, and manage a passionate team of mission-driven professionals to create tangible impact in cities.

RESPONSIBILITIES

Program Development & Support

• In close collaboration with the CEO, develop ITDP’s regional strategy, including measurable five-year goals; prioritization of topics and geographies; clear influence targets; and a compelling approach to scaling ITDP’s impact.
• Develop relationships with key bilateral, multilateral, foundation and corporate donors in the region. Maintain awareness of key donors’ regional and country-level funding strategies. Actively engage donors to positively influence donor strategies and programmatic and funding priorities.
• Provide significant leadership on program design and proposal development. Write project proposal narratives and develop budgets as needed.
• Actively develop partnerships with local authorities, international and national agencies, other NGOs and research institutes, or other valuable contacts as a means to scale ITDP’s impact and expand programming into new topics, cities or countries in accordance with ITDP’s mission.
• Collaborate closely with ITDP regional staff and headquarters to identify new projects, new donors, and other mechanisms to strengthen the organizational presence in- country.

Management & Operations

• Provide strong leadership that unifies the region within an international organization while nurturing initiatives in the regional office. Manage for results.
• Lead, recruit, develop, mentor and manage the team in the region ensuring high morale, good performance and embodiment of ITDP’s culture and values. Manage professional development plans for each staff member and manage performance evaluation process. Conduct regular site visits and provide mentoring and backup support as needed.
• Ensure that projects are high quality, well documented and effective; coordinate a quarterly review on progress of key project indicators and milestones. Track program budgets and ensure that projects are implemented in compliance with ITDP and donor financial policies.
• Ensure institutional strength in the region, including sound financial and accounting practices, good project management, an organogram with clear roles & responsibilities and decision-making, strong human resources, inter-office collaboration, regulatory and legal compliance, etc.

Communications

• In coordination with the CEO, oversee, identify and develop a plan to communicate ITDP’s goals, strategies and successes for the region.
• Represent ITDP in public forums and public communications. Serve as an articulate, persuasive and effective spokesperson for ITDP and its mission, goals and successes to the external community.
• Protect the reputation and technical credibility of ITDP by ensuring that products released in ITDP’s name are of the highest technical caliber and enhance the role of ITDP as a standard bearer for best practice in transportation systems.
• Maintain sound working relationships and cooperative arrangements with outside organizations that are critical to the achievement of ITDP’s mission.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Master’s degree in transportation, urban planning, economics, engineering, political science or related field required.
• 10+ years of experience in the sustainable transport field.
• Strong commitment to advancing ITDP’s mission and to environmental and social equity with an excellent command of sustainable transportation issues and approaches in East Asia.
• Proven track record of fundraising in a nonprofit environment and strong connections with industry-related foundations and international aid institutions.
• Strong experience engaging and maintaining relationships with high-level stakeholders and senior decision makers in Chinese government bodies relevant to ITDP’s work; experience working in a government department preferred.
• Proven ability to manage a team with high morale and performance, and to collaborate effectively in an international organization with people of diverse cultures, perspectives and ideas.
• An astute leader with the ability to set clear priorities, delegate, and guide investment in people and systems; sophisticated analytic, organizational and problem-solving skills which support and enable sound decision making.
• Experience in a progressively responsible management role; an intuitive problem solver and motivator who can analyze complex issues and develop effective solutions that enhance ITDP’s relationships, goals and initiatives.
• Strong commitment to the professional development of staff; successful track record of recruiting and retaining a diverse team.
• Outstanding presentation and communication skills; demonstrated ability to be an outgoing spokesperson, relationship builder and fundraiser.
• Excellent coalition-building skills with an ability to communicate and work effectively with a variety of internal and external stakeholders; a persuasive negotiator able to achieve consensus amongst differing opinions.
• Fluency in Mandarin and English is required.
• Ability to travel internationally on a frequent basis.

TO APPLY

To apply, please send a resume and cover letter to jobs@itdp.org with “East Asia Director” in the subject line