Help Change Cities for the Better.

For 35 years, ITDP’s progress on sustainable, equitable transport has been the result of the dedication, and creativity of our staff.  From our headquarters in New York City, to our locally-run field offices in Kenya, Brazil, China, India, Indonesia, and Mexico, we work collaboratively across both boarders and expertise to make real change happen on the streets. If you have passion for transport, and want to help break through our car-dominant culture to bring our streets back to the people, join us!

Open Positions

Public Transit Manager

Full Time Position Boston, USA

ITDP has been working in Boston since 2012 with the goal of getting the first Gold-Standard Bus Rapid Transit (BRT) corridor in the United States opened in Boston. ITDP plans to build on previous work in BRT planning and shift to a corridor-level implementation focus, leveraging recent political leadership in the City of Everett. It will continue to build support for a network of BRT corridors in greater Boston across municipalities. These efforts will raise the visibility of the City of Boston’s plans for BRT and begin to place the region back in the pantheon of places with great transit systems.

The Public Transit Manager is based in Boston, Massachusetts and will play a key role in overseeing the conceptualization, design and implementation of sustainable transport solutions. The primary work area will be technical project management in greater Boston, specifically developing a BRT Roadmap planning document that considers infrastructure, operational, financial and communications components. The Manager must have a strong command of BRT service and infrastructure planning as well as a willingness to learn the latest international best practices for implementation in greater Boston.

Additional work areas will include street design, parking management, and urban development policy related to BRT corridor development. The job will entail fieldwork, including site visits, and supervision of surveys and consultants. The Manager will analyze primary and secondary transport data, oversee conceptual designs and monitor project implementation. The work requires close partnerships with public agencies, consultants and advocacy organizations.

The Public Transit Manager will report to the U.S. Director and will be expected to work flexibly and creatively with the U.S. team, municipal partners and consultants.

RESPONSIBILITIES 

  • Manage all technical components of ITDP’s work in greater Boston, especially related to developing and overseeing the BRT Roadmap. 
  • Manage consultants and high-level quality assurance of technical deliverables. 
  • Provide support for additional technical work programs, as needed. 
  • Contribute to the internal ITDP public transit community of practice, and educate the ITDP U.S. team on technical best practices. 
  • Conduct transit research and develop reports that are easily translatable to a lay audience; develop memos that distill technical content from ITDP team members across global offices. 
  • Represent ITDP with multiple municipalities in the greater Boston area where data, long-term plans and infrastructure plans are being reviewed; provide information on best practice in BRT planning. 
  • Work on bus service issues including network redesign and integrating transit within low emission zones. 
  • Other duties as assigned. 

REQUIRED QUALIFICATIONS

  • 5-7 years of U.S. bus or BRT experience. 
  • Master’s degree in transportation engineering, transport planning, urban planning or a related field. 
  • Advanced knowledge of U.S. transit policy and planning issues and bus rapid transit issues. 
  • Strong commitment to advancing ITDP’s mission and to environmental and social justice with a deep knowledge of sustainable transportation issues and approaches. 
  • Proven ability to translate data and technical jargon into concise, understandable material for a variety of internal and external stakeholders. 
  • An intuitive problem solver who can analyze complex issues and develop effective solutions that enhance ITDP’s relationships, goals and initiatives. 
  • Ability to work independently with a remote team. 
  • Excel, Access, CAD, and GIS software skills desirable; familiarity with the Adobe suite preferred. 
  • Demonstrated ability to manage people and projects to successful outcomes. 
  • Strong communication skills, including preparing effective graphics and making powerful presentations. 
  • Ability to manage multiple priorities and projects with flexibility, work well under pressure and keep to deadlines. 
  • Demonstrate a high level of professionalism and integrity. 
  • Some travel in the greater Boston area and beyond may be required. 
  • Fluency in a foreign language is desirable.

To apply please send a cover letter and resume to jobs@itdp.org with “Public Transit Manager” in the subject line. No phone calls, please.

Project Manager for the New Communities Transport Unit of the Arab Republic of Egypt

Full Time Position Cairo, Egypt

BACKGROUND

The Institute for Transportation and Development Policy (ITDP) promotes sustainable and equitable transport worldwide. ITDP is a nonprofit organization headquartered in New York City with offices in Africa, Brazil, China, India, Indonesia, Mexico and the United States. ITDP’s programs focus on bus rapid transit, non-motorized travel, travel demand management, parking, transport policy and urban development. More information about ITDP can be found at www.itdp.org.

ITDP is currently working in partnership with UN-Habitat and the New Urban Communities Authority (NUCA) to plan a first-phase BRT system for Greater Cairo. ITDP is also preparing plans for a bicycle sharing system and bike lane network in downtown Cairo. Home to approximately 20 million people, the Greater Cairo Region is considered to be one of the most congested cities in the world. Over the years, public transport infrastructure has not been able to keep up with demand, leading to increasing pollution and time spent in traffic. To address these challenges, the Minister of Housing, Utilities, and Urban Communities issued Decree No. 1063 of 2018, which calls for establishing a unit to organise public transport in the New Communities under the authority of the New Urban Communities Authority (NUCA). Responsibilities of the New Communities Transport Unit (NCTU) include planning and managing public transport services in the New Communities and improving connectivity to central Cairo and Giza.

Following are the responsibilities of the New Communities Transport Unit:

  • Develop sustainable public transport plans within the New Communities to integrate with existing and planned public transport terminals and connect to central Greater Cairo. 
  • Establish a financial department within the unit to prepare contracts with investors and operators and manage financial resources for the procurement, operation, and maintenance of public transport systems.
  • Supervise and monitor the management, operations, and maintenance of the sustainable public transport projects and others under the auspices of the New Urban Communities Authority, in addition to establishing a framework for the penalties, incentives and bonuses for operators.
  • Coordinate the planning of public transport routes that operate between the New Communities and governorates.
  • Purchase control and monitoring equipment for public transport systems. 
  • Recruit qualified personnel and to training them in accordance with the responsibilities of the transport unit.

Organizational chart of the New Communities Transport Unit

ABOUT THE POSITION

ITDP, in partnership with NUCA, is hiring a Project Manager who will be seconded to NUCA to lead the NCTU. The Project Manager will lead the implementation of improved city bus services in the New Communities and a high-quality bus rapid transit (BRT) corridor connecting 6th of October City and central Giza. S/he will lead an interdisciplinary team of transport planning, engineering, finance, and communications specialists. The Project Manager will be based at the NUCA headquarters in Sheikh Zayed and will report to the Vice Chairman, NUCA with funding for the position provided by ITDP. The Project Manager will remain in close contact with ITDP and the UN-Habitat Egypt country office.

RESPONSIBILITIES

  • Develop an action plan, ensure timely delivery of planned results in collaboration with relevant consultants, and submit periodic reports to NUCA, UN-Habitat Egypt, and ITDP.
  • Oversee field surveys, data analysis, mapping, and report preparation.
  • Prepare the tender documents for the procurement of consultancy services.
  • Oversee the procurement of service providers for public transport operations.
  • Monitor public transport operations and service quality.
  • Strengthen relations with partners, specifically the Governorates of Giza and Cairo.
  • Prepare and manage the annual budget for the operations of the Unit.
  • Appoint staff with the approval of senior management of NUCA.
  • Maintain institutional relations with private operators, other government entities, and the media.
  • Analyze the main performance indicators of the unit and maintain the development, activation, and expansion of the Unit’s activities.
  • Conduct research in multiple areas, while taking into account new actions in policies, practices, and initiatives by government agencies.
  • Coordinate between the unit staff in various tasks.
  • Other duties as assigned.

QUALIFICATIONS

  • Bachelor’s degree with a minimum of 10 years of experience in the fields of business administration, transport planning, or transport engineering. Graduate degree preferred.
  • Familiarity with transport planning, including survey design and management; demand analysis; and network planning.
  • Excellent Word, Excel, and Access skills. Experience with CAD and GIS software preferred.
  • Excellent research and analytical skills.
  • Demonstrated ability to manage people and projects to successful project outcomes.
  • Strong communication skills, including preparing effective graphics, making powerful presentations, and interacting with media and press (radio, TV, newspapers, etc.). Ability to communicate complex transport issues through concise, compelling messages.
  • Ability to establish relationships with stakeholders including government entities and private sector.
  • Ability to manage multiple priorities and projects with flexibility, work well under pressure and keep to deadlines.
  • Creativity and problem solving abilities.
  • Ability to manage administrative and financial tasks. 
  • Fluency in Arabic and English is required (written and spoken).

HOW TO APPLY

Note, this position is limited to a term of twelve months and is based in Cairo, Egypt. Local candidates will be given preference. Interested applicants can apply by sending the following information to nctu-jobs@itdp.org with “NCTU Project Manager” in the subject line:

  • Resume.
  • Samples of written and visual work: thesis abstract, technical reports, infographics, etc.
  • A one-page note on improving the bus system in your city (with three specific interventions).

We are unable to consider applications without the above details. The position will remain open until filled.

For further inquiries or more information, visit ITDP Africa.

Transport Planning Consultant

Consultant Dar es Salaam, Tanzania

Background

ITDP has played a role in several projects in the African region, including the implementation of high-quality bus rapid transit (BRT) systems, cycling networks, and pedestrian projects. ITDP played a pivotal role in the implementation of Johannesburg’s silver-standard Rea Vaya BRT corridors and in Cape Town’s MyCiTi BRT. ITDP also supported the development of the Dar Rapid Transit BRT system in Dar es Salaam.

ITDP is currently engaged in sustainable transport initiatives in Kenya, Uganda, Tanzania, Rwanda, Ethiopia, Egypt, Nigeria, Ghana, and Zambia.

About the Position

Based in Dar es Salaam, Tanzania, the Transport Planning Consultant will play a key role in the conceptualisation, design, and implementation of sustainable transport solutions. The Consultant’s primary work area will be technical analysis for the DART BRT project. Additional work areas will include street design, parking management, and urban development policy. The job will entail a significant amount of fieldwork, including site visits and supervision of surveys. The Consultant will analyse primary and secondary transport data, prepare conceptual designs, and monitor project implementation. S/he will work closely with governments, consultants, and partner organisations. The Transport Planning Consultant will be based in Dar es Salaam and will report to the Africa Program Director. S/he will work closely with head office staff, international experts, United Nations entities, and partner organizations.

Responsibilities

  • Work with governments, public transport authorities, and other bodies to collect, process, and analyze transport data.
  • Plan and design non-motorised transport facilities.
  • Prepare feasibility reports for transport systems.
  • Gather information on international best practices in transport system design and apply lessons learned in locally.
  • Support ITDP director in maintaining working relationships with national and local government officials, private sector counterparts, and NGO partners.
  • Represent ITDP in meetings with civil society and government partners.
  • Work with the communications team to create communications materials that facilitate implementation of ITDP initiatives.
  • Other duties as assigned.

Required Qualifications

  • A master’s degree in transportation planning, transportation engineering, city planning, or other relevant field.
  • 4-5 years of relevant professional experience.
  • Excellent writing and speaking skills in English and Kiswahili.
  • Familiarity with transport planning including survey design and management; demand analysis; and network planning. Knowledge of transport modelling preferred.
  • Excellent Excel, Access, CAD, and GIS software skills required.
  • Familiarity with the Adobe suite preferred.
  • Strong commitment to advancing ITDP’s mission and to environmental and social justice.
  • Excellent research and analytical skills. You should enjoy working with numbers!
  • Demonstrated ability to manage people and projects to successful outcomes.
  • Strong communication skills, including preparing effective graphics and making powerful presentations.
  • Ability to communicate complex transport issues through concise, compelling messages.
  • Ability to manage multiple priorities and projects with flexibility, work well under pressure and keep to deadlines.
  • Ability to maintain high standards while contributing pragmatic ideas.
  • Availability to travel frequently.

How to Apply

Note, this position is limited to a term of twelve months and is based in Dar es Salaam,Tanzania. Local candidates will be given preference. Interested applicants can apply by sending the following information to africa-jobs+apply@itdp.org with “Transport Planning Consultant, Dar es Salaam” in the subject line:

  • Resume.
  • Samples of written work: thesis abstract, technical reports, etc.
  • Samples of visual representations such as GIS maps or infographics.
  • A one-page note on improving the bus system in your city (with three specific interventions).

We are unable to consider applications without the above details. The position will remain open until filled.

For further inquiries or more information, visit ITDP Africa.

Transport Planning Senior Associate

Full Time Position Nairobi, Kenya

Background

ITDP has played a role in several projects in the African region, including the implementation of high-quality bus rapid transit (BRT) systems, cycling networks, and pedestrian projects. ITDP played a pivotal role in the implementation of Johannesburg’s silver-standard Rea Vaya BRT corridors and in Cape Town’s MyCiTi BRT. ITDP also supported the development of the Dar Rapid Transit BRT system in Dar es Salaam. ITDP is currently engaged in sustainable transport initiatives in Kenya, Uganda, Tanzania, Rwanda, Ethiopia, Egypt, Nigeria, Ghana, and Zambia.

About the Position

The Transport Planning Senior Associate will play a key role in the conceptualisation, design, and implementation of sustainable transport solutions. The Senior Associate’s primary work areas will include technical analysis and design preparation for BRT and public transport systems. Additional work areas will include street design, parking management, and urban development policy. The job will entail a significant amount of fieldwork, including site visits and supervision of surveys. The Senior Associate will analyse primary and secondary transport data, prepare conceptual designs, and monitor project implementation. S/he will work closely with governments, consultants, and partner organisations. The Transport Senior Associate will be based in Nairobi and will report to the Transport Planning Manager. S/he will work closely with head office staff and international experts.

Responsibilities

  • Work with governments and public transport authorities to collect, process, and analyze transport data.
  • Prepare high quality technical documents. In particular, prepare operational plans outlining how to improve operational efficiency and service quality in bus and BRT systems.
  • Gather information on international best practices in transport system design and apply lessons learned locally.
  • Conduct trainings of public transport agency officials in operations assessment and system planning.
  • Prepare feasibility reports for transport systems.
  • Prepare terms of reference documents for the appointment of consultants for operational planning, IT systems and infrastructure design for public transport systems.
  • Work with the Communications Team to create communications materials that facilitate implementation of ITDP initiatives.
  • Other duties as assigned.

Key Qualifications

  • A master’s degree in transport planning, transport engineering, city planning, or other relevant field.
  • 4-5 years of relevant professional experience.
  • Excellent writing and speaking skills in English and Kiswahili.
  • Familiarity with transport planning including survey design and management; demand analysis; and network planning. Knowledge of transport modelling preferred.
  • Excellent Excel, Access, CAD, and GIS software skills required.
  • Familiarity with the Adobe suite preferred.
  • Strong commitment to advancing ITDP’s mission and to environmental and social justice.
  • Excellent research and analytical skills. You should enjoy working with numbers!
  • Demonstrated ability to manage people and projects to successful project outcomes.
  • Strong communication skills, including preparing effective graphics and making powerful presentations.
  • Ability to communicate complex transport issues through concise, compelling messages.
  • Ability to manage multiple priorities and projects with flexibility, work well under pressure and keep to deadlines.
  • Ability to maintain high standards while contributing pragmatic ideas.
  • Availability to travel frequently.

How to Apply

This position is based in Nairobi, Kenya. Local candidates will be given preference. Interested applicants can apply by sending the following information to africa- jobs+apply@itdp.org with “Transport Planning Senior Associate” in the subject line:

  • Resume.
  • Samples of written work: thesis abstract, technical reports, etc.
  • Samples of visual representations such as GIS maps or infographics.
  • A one-page note on improving the bus system in your city (with three specific interventions).

We are unable to consider applications without the above details. The position will remain open until filled.

For further inquiries or more information, visit ITDP Africa.

Special Assistant to the CEO

Full Time Position New York City, USA

Background

The Institute for Transportation and Development Policy (ITDP) promotes sustainable and equitable transport worldwide. ITDP is a nonprofit organization headquartered in New York City with offices in Brazil, China, India, Indonesia, Kenya, Mexico, and the United States.

ITDP’s programs focus on public transport, non-motorized transport, travel demand management, parking, transport policy, and urban development. More information about ITDP can be found here.

About the Position

ITDP is seeking a fulltime Special Assistant to the CEO to join its headquarters team in New York City. The Special Assistant performs a range of administrative functions and engages in special projects to maximize the CEO’s time and effectiveness. With this unique opportunity to work closely with the CEO of a global NGO, the Special Assistant will play an integral role in executing day-to-day operations within an entrepreneurial environment that is mission and results driven.

The Special Assistant reports to the CEO and will work closely with the senior management team. S/he will coordinate with local and international teams across the organization and with external constituents on a range of activities. The Special Assistant will also play a role in event planning, providing support to the Board of Directors and programmatic support for cross-organizational initiatives.

The ideal candidate is an outstanding professional with strong attention to detail, the ability to multi-task and anticipate needs and the readiness to work on a wide variety of projects and tasks. The Special Assistant will have exposure to a wide array of functions, projects and thought leaders at a well-recognized and growing transportation and sustainability focused global NGO.

Responsibilities

Executive Support

  •  Work both independently and collaboratively to complete a broad variety of administrative tasks for the CEO including managing an active calendar of appointments, completing expense reports, composing and preparing correspondence that are at times confidential, arranging complex and detailed international travel arrangements, itineraries, and agendas and compiling documents for travel-related meetings.
  •  Research, prioritize and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature; determine course of action, referral, or response.
  •  Maintain CEO contacts in Salesforce and assist with partnership management.
  •  Provide a bridge for smooth communication between the CEO and staff.
  •  Work closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities and follow up appropriately.
  •  Maintain an organized filing system of paper and electronic documents.
  •  Prepare high level PowerPoint presentations; format remarks and edits documents as necessary.
  •  Assist the CEO with research and administrative support for special projects and initiatives on an as needed basis.

Senior Management Liaison

  •  Schedule local senior management team (SMT) and international senior leadership council (SLC) meetings and coordinate agendas.
  •  Take notes during meetings and provides reminders to the team about previous discussions.
  •  Accommodate requests by senior management for calls and meetings with the CEO, maintain the schedule for meetings with the CEO and senior staff, and ensure agendas are prepared in advance for all meetings.
  •  Provide informational reports upon request by senior management.

Board of Directors and Global Advisory Council Support

  •  Coordinate Board of Directors (BOD) and international Global Advisory Council (GAC) meetings.
  •  Assist BOD with travel arrangements and lodging, as needed.
  •  Coordinate meals for meetings and liaise with IT to ensure any technical requirements for meetings are met.
  •  Take official notes at BOD meetings and GAC meetings and maintain record of notes and follow-up items.
  •  Schedule BOD committee meetings as needed.
  •  Work with the CEO to compile and format monthly and quarterly reports to the BOD and GAC.

Programmatic Support

  •  Track funding agreements from a programmatic perspective and work with senior leadership across the organization to document.
  •  Ensure senior management complete quarterly grant progress reports and compile and edit information as needed.
  •  Maintain a calendar of relevant global conferences and events, and work with the CEO to ensure appropriate ITDP representation.

Special Projects

  •  Assist the CEO with preparation for special events and meetings including booking conference spaces and coordinating meals and travel as needed.
  •  Collaborate with development, communications and special events teams to ensure the CEO’s needs are met during multi team events.
  •  Assist CEO with regular written communications for VIPs, including announcements and invitations to special events.
  •  Other duties as assigned.

Required Qualifications

  • 3-5 years of related administrative and support experience assisting a C suite executive, nonprofit experience preferred.
  •  Bachelor’s degree.
  •  Commitment to ITDP’s mission, environmentalism and sustainability.
  •  Demonstrated leadership to maintain credibility, trust and support with senior management staff.
  •  Proven ability to manage short and long-term deadlines and conflicting priorities.
  •  Detail oriented and organized with strong planning and prioritization abilities.
  •  Advanced proficiency with Microsoft Office including Word, Excel and PowerPoint.
  •  Ability to create visually appealing presentations and documents; Adobe InDesign experience a plus.
  •  Strong communicator with excellent written, oral and interpersonal skills.
  •  A creative problem solver.
  •  Ability to work both independently and as part of a team.
  •  Demonstrate a high level of integrity and professionalism.
  •  Ability to lift light loads and retrieve/move items around the office.

How to Apply

To apply please send a cover letter and resume to jobs@itdp.org with “Special Assistant to the CEO” in the subject line. No phone calls, please.

Operations Manager

Full Time Position New York City, USA

ITDP is seeking a full time Operations Manager to join its headquarters team in New York City.
Reporting to the Chief Operating Officer, this position partners with senior management to
establish processes to ensure strong administration, office management, legal and IT
functions. The Operations Manager will manage the IT Manager and Administrative Assistant
and will be expected to work creatively and cooperatively with the senior management team
and colleagues across the organization. The ideal candidate will be process and detail
oriented with the ability to drive strategic direction and strengthen operations.

RESPONSIBILITIES

Office Operations

  • Establish sound administrative processes, conduct an analysis of current systems, identify gaps and offer solutions.
  • Develop and manage the operations budget.
  • Manage office facilities for New York office and oversee any facilities related issues for the DC office.
  • Oversee the administrative assistant’s work.
  • Act as liaison between building management and organization including coordination
    of leases and subleases.
  • Research office space and oversee office relocations.
  • Plan layout of offices and coordinate with staff regarding space usage and vendors on
    design of offices; identify long and short-term equipment and furniture needs.
  • Serve as the point person for team building events in the New York office in
    coordination with human resources.
  • Define, structure and execute operational initiatives including gathering and
    synthesizing relevant data, leading analyses, developing final recommendations for
    senior management and implementation roadmaps.

Legal

  • Review contracts for all business operations for the organization and ensure
    compliance with insurance and fiscal responsibilities and coordinate with legal counsel
    as needed.
  • Review drafts of contracts between ITDP and external consultants for compliance prior
    to execution.
  • Maintain electronic files of contracts.
  • Maintain templates for various contract types and provide guidance to ITDP staff and
    external consultants on contract preparation and procedure.
  • Review all leases (real estate, office equipment, services, events, etc.) prior to
    execution, coordinate with outside counsel as needed.
  • Coordinate government filings related to field office registrations including processing
    requests for U.S. government documentation and notarizations.

Information Technology

  • Oversee outsourced IT services; ensure that IT is a key part of operations and ITDP’s
    future operating model.
  • In coordination with IT manager, develop IT strategy to support technology growth
    within ITDP.
  • Other duties as assigned.

Responsibilities

Executive Support

  •  Work both independently and collaboratively to complete a broad variety of administrative tasks for the CEO including managing an active calendar of appointments, completing expense reports, composing and preparing correspondence that are at times confidential, arranging complex and detailed international travel arrangements, itineraries, and agendas and compiling documents for travel-related meetings.
  •  Research, prioritize and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature; determine course of action, referral, or response.
  •  Maintain CEO contacts in Salesforce and assist with partnership management.
  •  Provide a bridge for smooth communication between the CEO and staff.
  •  Work closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities and follow up appropriately.
  •  Maintain an organized filing system of paper and electronic documents.
  •  Prepare high level PowerPoint presentations; format remarks and edits documents as necessary.
  •  Assist the CEO with research and administrative support for special projects and initiatives on an as needed basis.

Senior Management Liaison

  •  Schedule local senior management team (SMT) and international senior leadership council (SLC) meetings and coordinate agendas.
  •  Take notes during meetings and provides reminders to the team about previous discussions.
  •  Accommodate requests by senior management for calls and meetings with the CEO, maintain the schedule for meetings with the CEO and senior staff, and ensure agendas are prepared in advance for all meetings.
  •  Provide informational reports upon request by senior management.

Board of Directors and Global Advisory Council Support

  •  Coordinate Board of Directors (BOD) and international Global Advisory Council (GAC) meetings.
  •  Assist BOD with travel arrangements and lodging, as needed.
  •  Coordinate meals for meetings and liaise with IT to ensure any technical requirements for meetings are met.
  •  Take official notes at BOD meetings and GAC meetings and maintain record of notes and follow-up items.
  •  Schedule BOD committee meetings as needed.
  •  Work with the CEO to compile and format monthly and quarterly reports to the BOD and GAC.

Programmatic Support

  •  Track funding agreements from a programmatic perspective and work with senior leadership across the organization to document.
  •  Ensure senior management complete quarterly grant progress reports and compile and edit information as needed.
  •  Maintain a calendar of relevant global conferences and events, and work with the CEO to ensure appropriate ITDP representation.

Special Projects

  •  Assist the CEO with preparation for special events and meetings including booking conference spaces and coordinating meals and travel as needed.
  •  Collaborate with development, communications and special events teams to ensure the CEO’s needs are met during multi team events.
  •  Assist CEO with regular written communications for VIPs, including announcements and invitations to special events.
  •  Other duties as assigned.

Required Qualifications

  • 5-7 years of related administrative and office support experience, nonprofit
    experience preferred.
  • Bachelor’s degree.
  • Commitment to ITDP’s mission, environmentalism and sustainability.
  • Proven ability to manage short and long term deadlines and conflicting priorities.
  • Detail oriented and organized with strong planning and prioritization abilities.
  • Experience with contract review and working with legal counsel as needed.
  • Advanced proficiency with Microsoft Office including Word, Excel and PowerPoint.
  • Ability to create visually appealing presentations and documents; Adobe InDesign
    experience a plus.
  • Strong communicator with excellent written, oral and interpersonal skills.
  • A creative problem solver.
  • Ability to work both independently and as part of a team.
  • Demonstrate a high level of integrity and professionalism.
  • Ability to lift light loads and retrieve/move items around the office.

How to Apply

To apply please send a cover letter and resume to jobs@itdp.org with “Operations
Manager” in the subject line. No phone calls, please.

General Internship

Fall 2019 New York City, USA

ITDP is seeking an Intern to work in the New York office across departments and on a variety of projects. The intern will report to the Director, Global and U.S. Initiatives and work closely with all members of the team. 

RESPONSIBILITIES 

  • Conduct research on sustainable transport best practices and policies worldwide. 
  • Conduct literature reviews and outreach to cities and academics to gather data. 
  • Assist the U.S. and Global program in data entry, GIS mapping, creation of surveys and other tasks, as needed. 
  • Assist with web and social media updates, as needed. 
  • Assist with production of donor communications and grant reporting. 
  • Assist with event planning, as needed. 
  • Other tasks as assigned. 

REQUIRED QUALIFICATIONS 

  • Current undergraduate or graduate student or recent college grad with interest or experience in international development, sustainable transportation, urban planning or a related field. 
  • Experience working in a fast-paced office and ability to multi-task. 
  • Must be enthusiastic and a self-starter. 
  • Strong writing and communications skills. 
  • Strong internet research skills. 
  • Must be organized and detail-oriented. 
  • Proficiency in MS Word, Excel, PowerPoint. 
  • Database experience. 
  • Adobe Design Suite experience. 
  • HTML, CMS Platform experience a plus. 
  • Additional language skills a plus. 
  • The internship is available immediately, but the intern can start in the fall; must be able to work two days per week in our New York office (15 hours per week). 
  • Preference for a commit through the end of December 2019 with a potential option to extend through Spring 2020; hours are flexible between 9:30 am and 6 pm. 
  • A stipend is available of $300 per week. 

Please send a resume, cover letter, and writing sample to jobs@itdp.org with “NY General Intern” in the subject line. No phone calls, please.

Accounting Manager

Full Time New York City, USA

ITDP is seeking an Accounting Manager to join its headquarters team based in New York City.
Reporting to the Director of Finance and Administration, the Accounting Manager will oversee
accounts payable, accounts receivable, payroll and provide accounting systems support. The
Accounting Manager will supervise the Accounting Coordinator and the Grants and Finance
Coordinator and will work closely with the HQ based operations team and with colleagues in
ITDP’s global offices. The ideal candidate will be an outstanding accounting professional who is
a detail oriented, team player who thrives in a fast-paced, mission-driven environment

RESPONSIBILITIES

Grants, Contracts and Accounts Receivable Oversight

  • Create journal entries for projects or contract closures.
  • Review grants and contracts for revenue recognition and administration requirements.
  • Oversee accounts receivable; manage the work of the grants and finance coordinator.
  • Generate and review financials, KPI’s and analysis.
  • Manage cash flow on a monthly basis.

Accounts Payable Oversight

  • Review all of U.S. accounts payable and approve payments from headquarters on a
    weekly basis; manage the work of the accounting coordinator.
  • Manage accounts payable projections to align with cash flow.
  • Review 1099’s on an annual basis and work with accountant to ensure accurate and
    timely distribution.

Accounting Systems

  • Serve as the point person for integration of budgets within Intacct.
  • Serve as the point person for Nexonia and accounting related software.
    Payroll
  • Review monthly timesheets; coordinate with accounting teams in six global field offices
    to ensure accuracy and timely completion.
  • Review biweekly timesheets for accuracy and timely completion and process bi-weekly
    payroll for US staff.
  • Resolve payroll, state tax filing and other issues with ADP.
  • Conduct quarterly payroll reconciliation.
  • Review quarterly payroll reports and ensure federal and state compliance.
  • Review and distribute W2’s on an annual basis.

Other Accounting Functions

  • Manage day-to-day accounting operations of Headquarters.
  • Assist with annual audit.
  • Assist with reviewing internal procedures, manuals and guidelines as needed.
  • Other duties as assigned.

REQUIRED QUALIFICATIONS

  • Bachelors’ degree in Accounting, Finance or related field.
  • 5-7 years’ experience in accounting and payroll.
  • Solid knowledge of basic accounting principles in general and of grant-based accounting
    in particular.
  • Highly proficient with Microsoft Office and Intacct.
  • Strong manager capable of mentoring staff.
  • Experience with ADP Workforce Now or other integrated payroll provider.
  • Proven ability to manage short and long term deadlines and conflicting priorities.
  • Detail oriented and organized with strong planning and prioritization abilities.
  • Strong communicator with excellent written, oral and interpersonal communication
    skills.
  • A creative problem solver.
  • Ability to work both independently and as part of a team.
  • Demonstrate a high level of integrity and professionalism.
  • Availability for occasional travel.

Preferred

  • Experience with Nexonia or other expense reporting system a plus.
  • Experience with Salesforce a plus.

To apply please send a cover letter and resume to jobs@itdp.org with “Accounting
Manager” in the subject line. No phone calls, please.

ITDP is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law



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