Careers

Communications Associate

ITDP is seeking a fulltime Communications Associate to join its global communications team based in our New York City office. Our offices are currently working remotely due to COVID-19, and the Associate will work remotely until our offices reopen. The Associate is primarily responsible for management of ITDP online spaces (itdp.org, mobilizesummit.org, staward.org, social media).

As a member of the global communications team, this position reports to the Communications Director, and works with the team on messaging and promotional strategies for websites and social media, which the Associate will implement on a regular basis. The Associate also provides regular support to the global program team and occasional support to the regional offices.  The Associate will be expected to work creatively and communicate effectively with the Communications team, colleagues throughout ITDP and consultants.

Responsibilities

• Regular maintenance of itdp.org, including content and functionality updates, promotions, etc.
• Coordinate with web developer and designer to improve design, UX, and UI of itdp.org.
• Maintenance of additional web properties including annual conference site and award site.
• Manage a promotional calendar, integrated with ITDP’s promotional and messaging strategy, including website, social media, and coordination with partners and field offices.
• Manage online promotional materials for targeted events and promotional opportunities.
• Use Google Analytics to track website and social media data in order to inform overall promotional strategy and evaluate scope of reach.
• Develop, expand, and manage messaging and strategy for email communications on MailChimp.
• Manage ITDP’s online accounts for Mailchimp, Formstack, Hootsuite, Vimeo, YouTube, and one-off event software as needed.
• Collaborate with field office staff on how to improve ITDP promotional materials, processes, and strategy, and implement the same.
• Serve as the main contact for consultants, including web developer and graphic designer.
• Other duties as assigned.

Required Qualifications

• 1-3 years’ experience in communications, marketing, web development or related field.
• Experience with WordPress websites.
• Ability to work in a fast-paced, international environment, balancing many different projects simultaneously.
• Ability to use Adobe Design Suite.
• Ability to manage time efficiently, especially to discern and prioritize urgent requests.
• Strong communicator with excellent written, oral and interpersonal communication skills.
• Strong attention to detail and problem-solving skills.

Preferred

• Bachelor’s degree
• Interest in urban transport, city systems, urban planning, and international development.
• Fluency in a foreign language especially Spanish, Portuguese, Swahili, Tamil, Hindi, Bahasa, Mandarin or Cantonese.

Senior Finance Coordinator

ITDP is seeking a Senior Finance Coordinator to join our headquarters team at our New York City office. Our offices are currently working remotely due to COVID-19, and the Senior Coordinator will work remotely until our offices reopen. The Senior Coordinator manages the link between headquarters and regional offices in the area of financial operations and bookkeeping in order to ensure adherence to both internal ITDP-wide policies and guidelines as well as to local regulations. This position reports to the Finance Director. The Senior Coordinator will work with colleagues at the headquarters based operations team and across the organization.

RESPONSIBILITIES

Monthly closing of books

• Review monthly transaction entries and soft reconciliations in Intacct adhering to ITDP policies in coordination with the regional offices finance teams.
• Reconcile all ITDP bank accounts in various entities.
• Maintain electronic and hard copy files of all the bank statements and reconciliation records.
• Create monthly closing entries such as revaluation of bank accounts, prepaid expenses, field office transfers balancing and refundable deposits.
• Coordinate with regional office finance teams to ensure monthly close checklists are completed by deadline to reduce delays in month end close.
• Create and manage processes to streamline month end close to meet monthly closing deadlines.
• Create shared allocations and consolidation for reports production.

Manage Individual Entities

• Participate in monthly finance calls to provide accounting practice guidance and resolve issues that may delay the monthly close timeline.
• Review office transfer money requests.
• Coordinate regional office audits by serving as liaison between regional offices and auditors, review audit reports and reconcile audit reports to Intacct.
• Conduct quarterly review of entities trial balance to clean the books in preparation for year-end close.
• Review and revise accounting manuals for regional offices to comply with internal policies established by Headquarters.

Annual Tax Filings

• Manage inventory and depreciation of fixed assets and other audit schedules as needed for all ITDP entities.
• Contribute to provision of requested records and reports during on site testing phase of the audit at NY headquarters.
• Serve as the point person for annual audits in the regional offices.
• Conduct federal tax filings, such as the FBAR.
• Assist in the preparation of the annual audit and the 990 form.

Other Accounting Duties

• Create fiscal and project budget templates and manage budgeting system.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelors’ degree in accounting, finance or related field.
• Three to five years’ experience in financial management.
• Solid knowledge of basic accounting principles in general and of grant-based accounting in particular.
• Ability to manage time efficiently in order to complete work by rigid recurring deadlines.
• Ability to communicate clearly and effectively in writing with peers based in other offices.
• Ability to coordinate work of peers to achieve common goals.
• Experience establishing accounting policies and internal controls.
• Highly proficient with Microsoft Office and Intacct.
• Strong communicator with excellent written, oral and interpersonal communication skills.
• Strong problem-solving skills.
• Strong attention to detail.
• Some travel may be required.

HOW TO APPLY

To apply, please send a resume and cover letter to jobs@itdp.org with “Senior Finance Coordinator” in the subject line. No phone calls, please.

Grants and Finance Coordinator

ITDP is seeking a Grants and Finance Coordinator to join our headquarters team at our New York City office. Our offices are currently working remotely due to COVID-19, and the Coordinator will work remotely until our offices reopen. The Coordinator will prepare financial reports, create and manage dashboards and process Accounts Receivable. This position will report to the Accounting Manager. The Coordinator will be expected to work creatively and communicate effectively with the finance and operations teams and colleagues throughout ITDP and vendors.

RESPONSIBILITIES

Financial Reports and Dashboards

• Generate monthly financial reports for managers, funder reports and other ad hoc reports as needed.
• Create and manage dashboards for managers and others.
• Consolidate Intacct on a weekly basis.
• Import ADP monthly timesheet reports into Intacct.
• Serve as the point person for staff questions regarding dashboards and financial reports.
• Incorporate project budgets into Intacct and reporting.

Accounts Receivable

• Process Accounts Receivable, including invoicing and resolving inquiries between contract managers and funders.
• Work with regional office finance teams to gather, organize and submit Accounts Receivable reimbursable expenses to funders and third parties.
• Maintain and consolidate contract records within the Accounts Receivable files, Salesforce and Intacct.
• Assist in revenue recognition for contract management.
• Monitor revenue in ITDP bank accounts and Accounts Receivable records for cash flow projections.

Other

• Assist in the annual audit and the 990 form.
• Other general accounting duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in a business-related area such as finance, accounting or economics.
• 1-3 years of experience working in an accounting related environment, financial reporting and accounts receivable. Experience in grant-based accounting preferred.
• Proven experience with Intacct and Excel required; familiarity with ADP Time & Attendance or ADP Workforce Now preferred.
• Strong ability to manage and work with high volumes of data.
• Knowledge of accounting, including journal entries, general ledger, financial reports and double entry accounting.
• Ability to manage time efficiently, especially to discern and prioritize urgent requests.
• Strong communicator with excellent written, oral and interpersonal communication skills.
• Strong attention to detail and problem-solving skills.

Preferred:

• On-the-job training in nonprofit and/or international organizations with similar challenges a plus.
• Familiarity with Salesforce.

• Fluency in another language a plus.

HOW TO APPLY

To apply, please send a resume and cover letter to jobs@itdp.org with “Grants and Finance Coordinator” in the subject line. No phone calls, please.

ITDP is seeking a Technical Transport Manager. The Manager will work closely with the Southeast Asia Director to advance ITDP’s strategic goals in the region. Based in Jakarta, the Manager provides essential support to current ITDP programs and assists with developing new program opportunities. In collaboration with the Southeast Asia Director, the Manager will supervise technical work in Southeast Asia. The Manager will promote, plan and facilitate transit and urban development projects in Southeast Asia, provide technical advice in analysis, design and implementation of public transport and urban development related projects, promote best practices in public transport and the transformation of urban development including research in public transport related subjects.

The Manager will report to the Southeast Asia Director. The Manager will manage staff in the ITDP Indonesia office in Jakarta and will be expected to collaborate with senior management, senior government officials and business leaders. 

RESPONSIBILITIES

Technical and Policy Responsibilities

• Implement project activities, including: 
  • Collect, compile and analyze data for technical assessments and case studies.
  • Prepare presentations and write technical reports
  • Manage the dialog and participate in the execution of activities with international consultants and partners in Southeast Asia.
  • Manage workshops, events, capacity building activities and campaigns. 
• Work with Southeast Asia Director to oversee program work on policy at the city, state, and national levels to ensure government institutions and funding are aligned with sustainable transportation.
• Work with Southeast Asia Director to oversee policy work to prioritize safe, sustainable transport and discourage unsafe, unstainable options through measures such as parking, low emissions zones, congestion charging and urban development through dense and compact development.
• Assist Southeast Asia Director to develop partnerships with local authorities, international and national agencies, other NGOs and research institutes, or other valuable contacts as a means to scale ITDP’s impact and expand programming into new topics, cities or countries in accordance with ITDP’s mission.

Management

• Ensure that projects are high quality, well documented and effective; work directly with Southeast Asia Director and staff to ensure that projects are implemented in compliance with ITDP and donor financial policies.
• Directly manage staff, ensuring a good working environment and professional fulfillment.

Communications

• Represent ITDP in public forums and public communications. Serve as an articulate, persuasive and effective spokesperson for ITDP and its mission, goals and successes to the external community.  
• Maintain sound working relationships and cooperative arrangements with outside organizations that are critical to the achievement of ITDP’s mission.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Master’s degree in transportation, urban planning, economics, engineering, political science or related field required.
• 5-7 years’ progressive experience in the sustainable transport field.
• Strong commitment to advancing ITDP’s mission and to environmental and social justice with an excellent command of sustainable transportation issues and approaches in Southeast Asia. 
• Proven ability to manage a team with high morale and performance, and to collaborate effectively in an international organization with people of diverse cultures, perspectives and ideas.
• An intuitive problem solver and motivator who can analyze complex issues and develop effective solutions that enhance ITDP’s relationships, goals and initiatives.
• Strong commitment to the professional development of staff. 
• Outstanding presentation and communication skills; demonstrated ability to be an outgoing spokesperson and relationship builder.
• Excellent coalition-building skills with an ability to communicate and work effectively with a variety of internal and external stakeholders.
• Fluency in Bahasa Indonesia and English is required. 
• Ability to travel internationally on a frequent basis.

HOW TO APPLY

To apply, please send a cover letter and resume to indonesia@itdp.org with “Technical Transport Manager” in the subject line. No phone calls, please.

HOW TO APPLY